Are background checks required for adults 18+?

To ensure the safety and security of all participants, we require that individuals aged 18 and over submit a cleared background check when registering for the National Youth Conference. This background check should be completed and submitted through a reputable organization or business of your choice. While last year we used TransUnion's services (accessible at https://hires.shareable.com), you are free to utilize any organization that provides comprehensive background checks. Please ensure that the background check is current and includes relevant information to expedite the registration process and ensure your eligibility to attend the conference.

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PLEASE NOTE THAT YOU WILL BE ASKED TO SIGN UP FOR A CHECK-IN TIME.

In an effort to provide more efficient check-in and check-out experiences for you, we will provide a link – no closer than two weeks to the National Youth Conference. Check-in times will be between 10:00am – 4:00pm, in 25-minute intervals.  

 

PLEASE PLAN TO ARRIVE TO CAMPUS BY NO LATER THAN 4PM (CENTRAL).

Registration will close at this time.  Not only will this give you the opportunity to access your rooms prior to Saturday’s evening session, it will also give your group the chance to take advantage of dinner on campus.  Lastly, there will also be a mandatory meeting for all youth workers on Saturday afternoon with important information for the week & each congregation will need to be in attendance. 

 

ALL REGISTRATION INFORMATION WILL BE CONFIRMED PRIOR TO YOUR ARRIVAL.

Upon the close of registration, each congregation will receive a Registration Confirmation Form that will (a) confirm the names and genders of each registrant, (b) provide clarity on how many people you are being billed for, and (c) provide a space for your youth ministry’s primary point of contact and a member of your church’s leadership (minister or elder) to acknowledge (sign) that you are responsible for the cost of the listed number of registrants listed on that document. Instructions on returning that form to us will be included with the communication that provides you with the form. 

 

HOUSING FORMS WILL BE SENT WITH YOUR REGISTRATION CONFIRMATION FORM.

With your Registration Confirmation Form, you will receive a housing template to fill in. Please fill out the housing form and return it with the Registration Confirmation Form. Any registered congregations that do not return their housing template will have their rooms assigned by our NYC Staff.

 

UPON ARRIVING, ONLY YOUTH WORKERS ARE PERMITTED IN THE REGISTRATION AREA.

We ask that all youth remain outside / in vehicles until youth workers have returned to take them to check into dorms. More information will be sent out regarding check-in location and details, as the conference approaches. 
 

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What should you bring?

• Medical Insurance Card

• Prescription/Over the Counter Medicine

• Bible, Notepad, Pen

• Toiletries, Shower Shoes

• Light Jacket, Umbrella, Hat

• Linen (sheets, blanket & towels)

• Appropriate clothing for each day

• Athletic Shoes, Casual Shoes, and Dress Shoes

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Who can attend the Youth Conference?
Coming soon.

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When and how should I register?
Coming soon.

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What is the dress code?

The Dress Code for the National Youth Conference is as follows:

• Modest attire is required at all times. Modest is defined as appropriately fitting, not too tigh or revealing, covering the midriff and cleavage. No undergarments should be exposed. If it questionable, please leave it at home.

• No shorts except for the off-site activity and Wednesday during the athletic/free time. Shorts should be at or below the fingers when hands are placed to one’s side.

• Those leading worship and devotions are encouraged to wear either (a) a collared shirt, whether full button or polo-style - or (b) a jacket with an appropriate shirt.

• Attire for Sunday worship and evening services: polo shirts, button-up shirts or blouses with skirts or pants, dresses, no t-shirts. Skirts and dresses should extend to at or below the fingers when hands are placed to one’s side.

• While dressy attire is not required during the day sessions, we encourage our youth to dress in a business casual manner. Jeans are permitted. Please refrain from wearing jeans with holes that reveal your skin. No shorts or short sets.

• Attire for Wednesday evening pageant: Dressy attire. Skirts and dresses should extend to at or below the fingers when hands are placed to one's side.

• All-Conference Chorus: Those planning to sing in the All-Conference Chorus should bring concert attire. This means solid black dresses or suits for ladies and black slacks with white dress-shirts or black dress-shirts for men.

• Roll Call attire may be worn on Monday evening for the evening session, as one will immediately follow the other.

• Because the amusement park contains a water park, swimwear will be allowed at the amusement park with the following provisions:

  • Shorts and shirts must be worn on the transportation to and from the park:

  • Acceptable swim attire for boys/men: knee length swim shorts. Shirts must be worn when not in the water park.

  • Acceptable swim attire for girls/women: one piece suit or tankini. Shirts and shorts/pants must be worn on top of the swim attire when not in the water park.

• Thinking Through Attire for the Week​

  • Saturday - Evening Session

  • Sunday - Worship, Community Service

  • Monday - Day Session, Role Call​

  • Tuesday - Amusement Park, Evening Session

  • Wednesday - Day Session, Pageant

  • Thursday - Activities, AC Chorus & AC Drama

  • Friday - Check Out

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Medical Assistance

Although we will have an NYC Medical Team on-hand, in case of emergency situations, Youth Workers are asked to take care of any minor issues with your group. To equip Youth Workers with doing so, each group is asked to bring a small or travel sized first aid kit with them. Youth Workers are asked to check with parents prior to the conference, to ensure you have a grasp on any medications your young people may be taking on a regular basis.